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Step 1: Complete the Payroll Transaction Entry Window
- Select Transactions > Payroll > Transaction Entry. The following message displays: Did you know you can use the Payroll Mass Transaction Entry window instead, to enter several similar pay transactions at the same time?
- Select Transaction Entry. The Payroll Transaction Entry window opens.
- Complete the window. See the Microsoft Dynamics GP Payroll Manual for more information. Overtime and double-time functionality has no effect on Job Cost transactions.
Step 2: Enter Job-Related Information
To assign a transaction to a job, you must select a transaction type of Pay Code and a pay code with a pay type of Hourly, Overtime, Double Time, Vacation, Sick, or Holiday.
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| Once a transaction is assigned to a job and saved, you cannot change the Product field. You must delete the transaction and reenter the information. |
Step 3: Build Checks
You can build checks to pay employees for their work. Conditions that apply to building checks include:
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- Select Transactions > Payroll > Build Checks.
- Complete the Build Payroll Checks window. See the Microsoft Dynamics GP Payroll Manual for information on completing this window.
Step 4: Post Payroll Transactions to Job Cost
The Job Cost posting process creates a journal entry that does the following:
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- Debit amounts
Debit amounts distribute to the labor or other general ledger account you defined for the cost code entered in the Payroll Transaction Entry window. The debit amount equals the total labor cost posted, including overhead. - Credit amounts
The payroll and overhead offset credit amounts post to the default overhead and payroll offset credit accounts defined in the Revenue and Exp Account Setup window, based on a job's assigned division. The following example shows a typical Job Cost payroll posting entry. Overhead calculates automatically based on the overhead group code you assigned to the employee's department and position. See Setting up Up Overhead Group Codes for more information on how Job Cost automatically calculates overhead for payroll transactions.
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See the Microsoft Dynamics GP Payroll Manual for more information on calculating and printing checks.
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See also:
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