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• Attach fixed assets to labor transactions, and create transactions for those assets. You simply select from a list of applicable fixed assets, and the system automatically creates the fixed asset transactions for you.
• Create multiple transactions for a group of employees that have similar time card information. This is handy when you have multiple employees working on the same job, and for which time card information would be mostly similar for each employee (for example, job number, hours, pay code, and so on).

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About Time Card Entry Workflow

Even though the Group Time Card Entry window can save you valuable time, you may still select to create your labor transactions in the Time Card Entry window , but attach fixed assets to those transactions using the Group Time Card Entry window. All you would do is open the payroll batch in the Group Time Card Entry window , and attach fixed assets to those labor transactions. The Group Time Card Entry window is handy because you enter one time card transaction yourself, select the other employees, and the system automatically creates the remaining transactions and adds them to the payroll batch.

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• Individually, as you would using the Time Card Entry window
• As a group by entering one transaction manually, then selecting multiple employees for which time sheet timesheet information might be similar (for example, the same job on the same day with the same pay code).

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1. Select Transactions > TimeTrack > Group Time Card Entry. The Group Time Card Entry window opens.
2. Make sure the Group Type is set to Labor.
3. Select a batch.
4. Select a Week Ending Date and TRX Type. The fields in the Transaction Filters section of the Group Time Card Entry window are used to filter your view once transactions are created. See Filtering your view of transactions for more information.
5. Fill the following fields:
   • Employee ID
     The employee for which this transaction will be created.
   • Job Number
     The job on which this employee was working.
   • Cost Code
     The cost code associated with this job and transaction.
   • Day of the Week
     The day of the week the work was performed.
   • Code
     The pay code associated with this employee, and to be used for this transaction.
   • Hours
     The number of hours worked for the selected day.
   • The Group TRX # and TRX # fields are filled automatically by the system.
6. Press Tab to save this transaction and move to a new line. Notice that the TRX # field fills in with a number. At this point, you can continue to create individual labor transactions, or use the Select Employees button to automatically create transactions for multiple employees at once, using the same criteria from the first transactions (i.e. same job, cost code, pay code, and so on). The remaining steps below pertain to group entry.
7. Select anywhere within the transaction on which you will base other employees' transactions, then select Select Employees. The Employee Transactions window opens.
8. Available employees appear in the top half of the window. To insert an employee, select the employee in the list, then select Insert>>. The selected employee moves to the bottom half of the window.
9. When finished, select Add Batch. This adds time card transactions to the payroll batch, which display in the Group Time Card Entry window. If needed, you can delete the batch using the Delete Batch button at the top of the Group Time Card Entry window. You can edit transactions by clicking inside the box and making your changes. Changes are automatically saved when you tab off the row.

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