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- Choose Microsoft Dynamics GP > Tools > Setup > Service Management > Invoice Setup > Travel Charges.
- Complete the following fields:
- Minimum Charge: Similar to a flat or minimum rate charged for traveling. For example, if your minimum trip charge is $5, and you travel five miles with a charge of $.50 per mile, you would charge the minimum trip charge of $5 instead of $2.50.
- Cost Rate: Reflects the expenses that your company incurs on a per-travel unit basis to operate a vehicle. This rate could reflect depreciation expenses, maintenance expenses, leasing costs, and insurance costs per mile for the vehicle.
- Billing Rate: The rate you charge the customer to cover your cost rate. Usually, customers are charged a billing rate per mile to cover your operating and maintenance expenses.
- Travel Units: Describe the units used to measure travel. Examples are miles or kilometers.
- Generic Description: Appears on some invoice formats. For example, you may want to enter the itemized description of Travel Charge.
- Choose Save.