Expenses incurred for a job or a service call can be entered in the Time Card Entry window at the same time work hours are entered. You can track expenses directly related to a job or service call. In addition, expenses for Unbilled transactions can be entered. The expenses can be travel or non-travel.
Note: If you are integrating with Canadian Payroll, expense reimbursements have to go through Accounts Payable.

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Before entering expense and travel transactions

Step 1:         Select expense transaction options

1. Choose Microsoft Dynamics GP > Tools > Setup > TimeTrack > Setup Options.
2. Mark the Create Expense/Travel Transactions check box.

Step 2:         Define pay codes for expense transactions
Pay codes used for expense transactions entered in TimeTrack must be defined with a pay type of Business Expense. Follow the standard procedures for entering a new pay code.

1. Choose Microsoft Dynamics GP > Tools > Setup > Payroll > Pay Code.
2. Enter a Pay Code and Description.
3. Select Business Expense from the Pay Type drop-down menu.
4. Enter a Pay Rate.
5. Select the frequency for paying the expense in the Pay Period drop-down menu.
6. If the expense is not subject to taxes, clear the check boxes in the Subject to Taxes section.

Step 3:         Assign expense pay codes to employee records
Only the expense codes assigned to an employee record are available in the TimeTrack Time Card Entry window.

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