The billing information for Transaction-Level billing type jobs is entered in the Apply Transactions window, which displays cost code information for posted transactions within a document date range.

1. Choose Transactions > Job Cost > Job Invoice Entry.
2. Complete the Job Invoice Entry window and choose Schedule.

3. Enter the range of document dates to bill for your transactions. The dates are based on the transaction posting date in Job Cost. You can view items in previous fiscal periods by setting the date range to include those periods. 

   Note
   You can enter credit memos for transactions that do not have a positive balance.

   
   

4. Mark individual line items to be invoiced or choose Mark All. You can also unmark transactions. The Billing Amount field at the bottom of the window updates the total billing amount as you mark or unmark the transactions.
5. Choose Save. The Job Invoice Entry window updates with the correct billing amount, tax, and invoice total.

Entering final transaction-level billing information for Cost Plus NTE contract types

The final billing information for Transaction-Level billing type jobs is entered in the Apply Transactions window, which displays cost code information for posted transactions within a document date range. When entering final billing information for a Cost Plus NTE contract type, and you want to bill up to the NTE amount, complete the following:

1. Choose Transactions > Job Cost > Job Invoice Entry.
2. Complete the Job Invoice Entry window and choose Schedule.

3. Enter the range of document dates to bill for your transactions. The dates are based on the transaction posting date in Job Cost. You can view items in previous fiscal periods by setting the date range to include those periods. 

   Note
   You can enter credit memos for transactions that do not have a positive balance.

   
   

4. Choose Mark All. The transaction billing amounts automatically update so that the total billing amount does not exceed the remainder of the NTE. The Billing Amount field at the bottom of the window updates the total billing amount to display the NTE amount, if the transactions displayed equal or exceed the NTE amount. For example, if there is a balance of $500 remaining of the NTE amount and there are three transactions with amounts of $100, $300, $600 displayed. Choosing Mark All updates the transaction amounts to total $500, in the order of the transaction posting dates. If you unmark individual transactions that have been previously-adjusted to the final NTE amount using Mark All, the unmarked transaction billing amount will continue to display the adjusted amount. To revert the amount back to the original amount, you must close the window and then open the window again. To reset all the marked transaction billing amounts to their original amounts, choose Unmark All while in the current window with Document Posting date range.
5. Choose Save. The Job Invoice Entry window updates with the correct billing amount, tax, and invoice total.

Additional information for final billing for Cost Plus NTE contract types

• To edit a transaction-level invoice, you must delete the existing invoice and re-enter your data.
• If you save the Apply Transactions window without selecting Mark All and re-open the window, the Document Posting date range will be grayed out and you can no longer choose to have the transaction billing amounts automatically recalculated up the NTE amount. Choosing Mark All at this point will exceed the NTE amount and you will not be able to save the window. You must clear the window by making a change, closing the window, and choose Delete. Then you can open the window again to proceed with entering a date range and choosing Mark All.
• If you re-open the window after you have used Mark All to automatically update the billing amounts, and you want to use Unmark All to revert the amounts to their original amount, you must clear the window as described above.

Printing unbilled costs, transaction detail, or transaction summary reports

To print unbilled costs, transaction detail, or transaction summary reports, choose one of the following:

• Reports > Job Cost > Billing Reports > Transaction Level Reports > Unbilled Costs
• Reports > Job Cost > Billing Reports > Transaction Level Reports > Transaction Detail
• Reports > Job Cost > Billing Reports > Transaction Level Reports > Transaction Summary