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Editing Accounts Payable subcontractor retention is not supported. The Subcontractor Module is not updated when an Accounts Payable subcontractor transaction is edited. |
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- Choose Cards > Job Cost > Job.
- Choose a job, then choose Subs/Vendors.
- Complete the following fields, as necessary.
- Job Vendor, Address: Enter a job vendor, or choose Add Vendors to choose a vendor and let the Job Vendor and Address fields default from the vendor record.
- Hold: This check box is used with the Advanced Subcontractor feature. For more information, see Advanced subcontractor feature.
- Vendor Contract Type: Choose a vendor contract type from the drop-down list. Choices are NTE, Lump Sum, and Unit Price.
- Contract Date, Purchase Order #: Enter the Contract Date and Purchase Order Number.
Retention %: This amount defaults from the Job Maintenance record. You can choose the expansion button to open the Retention window, which allows you to specify a maximum retention amount for the current contract. Enter a Maximum Percent of Contract Amount Withheld and choose OK. The retention withheld percent will be withheld from the subcontractor's invoices until the maximum retention amount is reached. Once the maximum amount is withheld, no more retention will be withheld for the subcontractor on the job.
Note Retention will not be withheld if a job has a billing type of SOP.
- Mod Rate: Enter the modification rate of the contractor. This field is informational only.
- User-defined: Enter user-defined information. These fields are informational only.
- Bonded, Lien Waiver on File, Insurance Certificate, Insurance Expr. Date: Mark these check boxes if applicable. If the Insurance Certificate check box is marked, the Insurance Expr. Date field is enabled. Enter the date the insurance expires.
- Submit Date, Resubmit Date, Approved Date, Disapproved Date: Enter the submit date, resubmit date, approved date, and disapproved date.
- Original Contract Amt: Enter the original contract amount. This amount will be used to calculate the amended contract amount after any change orders. For information on fields automatically updated, see Viewing updated subcontractor information.
- To print the Subcontractor Status report, choose File > Print.
- Choose Save.
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After the subcontractor's job is complete and retention invoices have been generated, the Subcontractors Maintenance window is updated to record the vendor and retention invoices.
The Vendor Invoices field shows the total of all vendor invoices posted. The Retention Withheld field shows the total retention amount of all posted invoices. The Retention Invoices field represents the retention invoices that have been processed. The Total field shows the total vendor invoices.
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You can run the reconcile procedure for jobs with subcontractors or vendors to verify the information in transaction open files. Reconciling adjusts the totals in the master files if a discrepancy exists, and identifies posted transactions that contain invalid data.
You can reconcile for a specific job, a range of jobs, or all jobs that have subcontractors.
Back Back up your Job Cost data files before running reconcile. Make sure no one is logged into Microsoft Dynamics GP when you reconcile Job Cost data files. If other users are logged in, an alert message appears, and the Job Cost reconcile process will not run to completion.
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