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Before creating group fixed asset transactions, you must have fixed asset jobs set up in the Job Cost system. See Setting up fixed assetsFixed Assets for information on setting up fixed assets for jobs.

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1. Choose Transactions > TimeTrack > Group Time Card Entry. The Group Time Card Entry window opens.
2. Make sure the Group Type is set to Labor.
3. Select a batch.
4. Select a Week Ending Date and TRX Type. The fields in the Transaction Filters section of the Group Time Card Entry window are used to filter your view once transactions are created. See Filtering your view of transactions for more information.
5. Fill the following fields:
   • Employee ID: The
     The employee for which this transaction will be created.
   • Job Number: The
     The job on which this employee was working.
   • Cost Code: The
     The cost code associated with this job and transaction.
   • Day of the Week: The
     The day of the week the work was performed.
   • Code: The
     The pay code associated with this employee, and to be used for this transaction.
   • Hours: The
     The number of hours worked for the selected day.
   • The Group TRX # and TRX # fields are filled automatically by the system.
6. Press Tab to save this transaction and move to a new line. Notice that the TRX # field fills in with a number. At this point, you can continue to create individual labor transactions, or use the Select Employees button to automatically create transactions for multiple employees at once, using the same criteria from the first transactions (i.e. same job, cost code, pay code, and so on). The remaining steps below pertain to group entry.
7. Click anywhere within the transaction on which you will base other employee's transactions, then click Select Employees. The Employee Transactions window opens.
8. Available employees appear in the top half of the window. To select an employee, click on the employee in the list, then click Insert>>. The selected employee moves to the bottom half of the window.
9. When finished, click Add Batch. This adds time card transactions to the payroll batch, which display in the Group Time Card Entry window. If needed, you can delete the batch using the Delete Batch button at the top of the Group Time Card Entry window. You can edit transactions by clicking inside the box and making your changes. Changes are automatically saved when you tab off the row.

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