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- Choose Microsoft Dynamics GP > Tools > Utilities > Job Cost > Reconcile Jobs.
Mark the Validate Job Transactions check box to reconcile amounts with data validation.
Note Do not mark this check box if you only want to recalculate amounts. Recalculating takes considerably less time than reconciling because recalculating does not check the validity of transactions. You cannot delete invalid transactions if you recalculate.
- Mark the check box to print an audit report if you want to identify invalid transactions for the selected jobs.
- Choose whether to reconcile all jobs, a single job, or a range of jobs.
- Choose the jobs to reconcile in the Job Number field.
- Choose Reconcile. The Reconcile report displays, identifying any transactions with missing information.
If there are invalid transactions, you need to investigate why these transactions are invalid. You can then choose Unmark in the Reconcile Jobs window to remove the delete status of invalid transactions or choose Delete to remove the invalid transactions from the Job Cost Transaction Open file. Complete the reconcile procedure again after deleting any invalid transactions.
Note If you choose to delete invalid transactions (for example, if you delete discontinued items), you may need to create a job transaction entry or Microsoft Dynamics GP General Ledger journal entry to reflect the deleted transaction(s). The reconcile feature does not make any adjustments to Job Cost or the general ledger. The reconcile process re-adds the Job Cost detail totals.
- If you want to recalculate the Job Cost detail totals, unmark the Validate Job Transactions option in the Reconcile Jobs window. Then reconcile again.
- If there are no transactions on the report, the utility has found no errors and you can close the reconcile window. The procedure is complete.
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