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1. Choose Microsoft Dynamics GP > Tools > Setup > Service Management > Invoice Setup > Travel Charges.
2. Complete the following fields:
   • Minimum Charge:
     Similar to a flat or minimum rate charged for traveling. For example, if your minimum trip charge is $5, and you travel five miles with a charge of $.50 per mile, you would charge the minimum trip charge of $5 instead of $2.50.
   • Cost Rate:
     Reflects the expenses that your company incurs on a per-travel unit basis to operate a vehicle. This rate could reflect depreciation expenses, maintenance expenses, leasing costs, and insurance costs per mile for the vehicle.
   • Billing Rate:
     The rate you charge the customer to cover your cost rate. Usually, customers are charged a billing rate per mile to cover your operating and maintenance expenses.
   • Travel Units:
     Describe the units used to measure travel. Examples are miles or kilometers.
   • Generic Description:
     Appears on some invoice formats. For example, you may want to enter the itemized description of Travel Charge.
3. Choose Save.