Page Comparison

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1. Choose Transactions > Financial > General.
2. You can also access this window from the Service Call window by choosing the Journal Entry button.
3. The Journal Entry field fills automatically. You can change this entry, if necessary.
   • Intercompany:
     Mark this check box if you need to record transactions in the general ledger for one company that will create transactions in the general ledger of another company. See About intercompany transactions for more information.
   • Batch ID:
     The batch ID for the journal entry number you entered. If the batch ID you enter does not exist, a message will appear asking if you want to create a new batch.
   • Transaction Type:
     A transaction is an accounting entry that changes the balance of liability, revenue, asset and/or expense accounts. Standard - Mark this option to enter a general transaction, and to assign debit and credit amounts. Reversing - Mark this option to enter a transaction for which debit and credit entries will be reversed as of a later date.
   • Transaction Date:
     The transaction date can be up to 365 days prior to the first day of the oldest open year and must be in an existing fiscal year.
   • Source Document:
     The source document is an abbreviation that tells you which type of journal or entry to examine for more information about a transaction.
   • Reference:
     References are required and can be any combination of alphanumeric symbols to help you identify the transaction.
   • Currency ID:
     The currency ID for the transaction, if you're entering a transaction in a currency other than your functional currency. The functional currency is the default entry when you first open the window. Choose the Currency ID link to view more information. If you're not using Multicurrency Management, this field isn't available.
   • Product Indicator:
     Indicates the product to which you want to distribute the transaction. You can choose Unbilled, Job Cost, or Service. (Service is disabled if using SOP invoicing.)
   • Job No. / Service Call ID:
     The job number or service call ID associated with this transaction.
   • JC Cost Code:
     This field is not in use if this is a Service transaction. If this is a Job Cost transaction, the field displays the cost code associated with this transaction.
   • CC/CE:
     For a Service transaction, the cost code is displayed. If this is a Job Cost transaction, the field displays the cost code element based on the cost code selected. You can choose the expansion button to open the Signature Transaction Detail Entry window, where you can enter additional detail for this transaction. See Entering additional detail for a transaction for more information.
   • Co. ID:
     Enabled only if Intercompany check box is marked. Choose the company for which this transaction will be created.
4. Fill the remaining fields, as necessary.
5. Save or post the transaction.

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1. To open the Signature Transaction Detail Entry window, choose the expansion button next to the Cost Element field in the Signature Transaction Entry window. The header fields on this window fill automatically from the Signature Transaction Entry window. The additional fields that are enabled on this window depend on the cost element selected.
   • Job No./ Service Call ID
   • Cost Element
   • Cost Code
   • Description
   • Cost Type Description
2. To enter transaction details, complete the enabled fields on this window, as necessary. If you are entering details for a transaction with a cost element of 1 (labor), the following fields are enabled.
   • Employee ID:
     Identifies the employee, as set up in the Employee Maintenance window.
   • Labor Rate Group:
     If the product indicator is Job Cost, the labor rate group of the cost code.If the product indicator is Service, the labor rate group from the customer location on the service call.
   • Department, Position, and Pay Code:
     Pertains to labor rate groups set up in Service Management and Job Cost. These fields fill automatically when you choose an Employee ID.
   • Transaction Date:
     Fills automatically from the same field on the Signature Transaction Entry window.
   • Hours:
     Hours of labor to be billed.
   • Cost per Hour:
     Dollar amount per labor hour. Fills automatically from the employee payroll record when you choose a Pay Code.
   • Overhead Cost:
     The indirect, job-related cost your company incurs in the process of doing business, for example, workmen's compensation. This field fills automatically. For Service Management transactions, this cost is calculated based on the total cost (hours*cost per hour). This feature will be modified in 9.0EX MR1 to allow user entry directly into this field, and will remove the dependency on hours and cost per hour.
   • Rate per Unit:
     Displays only if the Display Pay Rate on Labor transactions is marked in the Invoice Options window.
3. If you are entering details for a transaction with any other cost element, the following fields are enabled.
   • Vendor:
     Enabled only if cost element is not labor.
   • Equipment ID:
     Enabled only if product indicator is Service and cost element is not labor.
   • Item Number and Item Description:
     The item number and description associated with this transaction.
   • Unit Of Measure:
     The unit of measure associated with this item.
   • PO Number:
     Purchase order number, if applicable.
   • Quantity:
     The number of items.

   • TRX Amount (Extended Cost):
     Fills automatically based on the amount entered in the Debit or Credit field in the Signature Transaction Entry window. 

     Note
     This field is disabled for Service transactions.

     
     

4. Choose OK.