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Once you have completed the steps before closing, you can close your job(s). When the Close Jobs window is open, all jobs that display in the window are temporarily made inactive. This prevents other users from linking transactions to a job you are in the process of closing. Once the Close Jobs window is closed, all jobs that have not been closed will be returned to active.

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The Close Jobs window displays the jobs Available to Close and the Not Available to Close. When you close jobs through this window, you are posting to the General Ledger. A batch job is created that you will need to post in order to post through the General Ledger.

1. Select the Posting/Schedule Date. You cannot use a date that falls before the create date of a job you are closing. A Status of Not Available appears for any jobs that were created prior to the posting date. Additionally, if the period prior to that of the posting date is still open, you will receive an error when you attempt to close the jobs.
2. Choose Print to print the following reports:
   • Jobs Available for Closing report: This report lists the create date, manager, contract amount, actual cost, markup percent, billed amount, cash received, and contract earned amounts for all jobs you can close.
   • Job Closing Preparation report: This SSRS report lists all reasons why a job cannot be closed.  This report does not include Contract Agreements. This report option is available if SSRS is installed.
3. Choose a job to close by marking the check box in the Status column. The status changes from Available to Marked. To mark all available jobs for closing, choose Mark All.
4. Choose Close to begin the job closing process.Optional: Filter the Jobs Available to Close by selecting an available filter and enter the filter criteria.
   • All Jobs - Displays all jobs that are available to be closed.
   • Project - Displays the jobs assigned to the project that you select.
   • Customer - Displays the jobs for the customer you select.
   • Division - Displays the jobs within the division that you select.
5. Option: Select the Sub Filter to narrow the displayed jobs further.
   • Completion Date - Select Scheduled or Actual and then select or enter the date. 
   • Mark to Exclude Blank Dates. This would exclude any jobs without a date.
6. Select Redisplay to display a list of jobs based on the Posting Date and any filter criteria.
   • The AVAILABLE TO CLOSE section displays the jobs that meet the filtering criteria and can be closed.
   • The NOT AVAILABLE TO CLOSE section displays jobs that meet the filtering criteria but are not able to be closed display in the bottom section along with a reason each job cannot be closed.
7. Use the Mark All button to select all the available jobs or you can mark specific jobs. You can also use Unmark All to unselect any marked jobs.
8. Select Close Jobs to close the marked jobs and create the batch. The batch naming convention is JCC YYYY.MM.DD. 

9. Once a job closes, you can print the the Closed Jobs report report. This report lists all jobs that closed successfully. If you chose to post the closing jobs journal entry through the general ledger, you may also print the general ledger posting journal, which displays the general ledger entry created as part of the closing process. 

   Note
   We recommend you print these reports and store them with your records as part of each job's audit trail.

   
   

10. Complete the purge process to delete non-job related detail from the Job Transaction Open file. See the Signature Utilities User Manual for more information.

Buttons on this window

• Close Jobs
  Closes the selected available jobs. A batch is created that you need to post in order to post through the General Ledger.

• Redisplay
  Select to display a list of jobs that can be closed based on the Posting Date and any filtering criteria. 

  Note
  If you've saved a Job Close Schedule, selecting Redisplay will also clear the saved schedule.

  
  

• Existing Schedule
  Select to load an existing job close schedule. The schedule's Posting Date and jobs populate the Close Jobs window. The jobs that were marked when the schedule was saved will still be marked.  This button displays if Enable Save Schedule is marked in the Additional Job Close Setup window.
• Save Schedule
  Saves the entire list of jobs for the User ID and Posting Date for processing later or processing in a SQL job. This button displays if Enable Save Schedule is marked in the Additional Job Close Setup window.
• Print
  Select from the following SRS reports:
  • Available to Close
    Prints a listing of jobs available to close based on the Posting Date and any filter criteria. This report lists the create date, manager, contract amount, actual cost, markup percent, billed amount, cash received, and contract earned amounts for all jobs you can close.
  • Not Available to Close
    Prints a listing of jobs available to close based on the Posting Date and any filter criteria.
  • Closed Jobs
    Prints a listing of jobs that were closed based on the Posting Date and any filter criteria
  • Job Preparation Closing
    This report shows which jobs may be ready for closing based on either percentage complete or a lack of GL postings over time. This helps you identify unposted costs and any other items that may need to be taken care of before a job can be closed. You specify the jobs that appear as ready for closing based on the date of the last GL post, the last billing date, the estimated percentage complete, and/or the actual percentage complete. You can also filter the report by Job Status and/or Job Number and sort the report by job then division, or division then job.

Opening a closed job

You can open a closed job that is in an open fiscal period. This may be useful if a job is closed accidentally, or if late costs come in or additional billings are sent out after a job is closed. When you open a closed job, any journal entries that were posted during the job close process are reversed using the same posting date, so GL costs and revenue are recorded accurately after the job is reopened. In addition, a new audit table, JC10400, keeps a record of the date, time, and user every time a job is closed and reopened. Opening a closed RPO job will open the job with all RPO codes 100% recognized.

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