Page Comparison

...

1. Select the Posting/Schedule Date. You cannot use a date that falls before the create date of a job you are closing. A Status of Not Available appears for any jobs that were created prior to the posting date. Additionally, if the period prior to that of the posting date is still open, you will receive an error when you attempt to close the jobs.
2. Optional: Filter the Jobs Available to Close by selecting an available filter and enter the filter criteria.
   • All Jobs - Displays all jobs that are available to be closed.
   • Project - Displays the jobs assigned to the project that you select.
   • Customer - Displays the jobs for the customer you select.
   • Division - Displays the jobs within the division that you select.
3. Option: Select the Sub Filter to narrow the displayed jobs further.
   • Completion Date - Select Scheduled or Actual and then select or enter the date. 
   • Mark to Exclude Blank Dates. This would exclude any jobs without a date.
4. Select Redisplay to display a list of jobs based on the Posting Date and any filter criteria.
   • The AVAILABLE TO CLOSE section displays the jobs that meet the filtering criteria and can be closed.
   • The NOT AVAILABLE TO CLOSE section displays jobs that meet the filtering criteria but are not able to be closed display in the bottom section along with a reason each job cannot be closed.
5. Use the Mark All button to select all the available jobs or you can mark specific jobs. You can also use Unmark All to unselect any marked jobs.
6. Select Close Jobs to close the marked jobs and create the batch. The batch naming convention is JCC YYYY.MM.DD. 

7. Once a job closes, you can print the Closed Jobs report. This report lists all jobs that closed successfully. If you chose to post the closing jobs journal entry through the general ledger, you may also print the general ledger posting journal, which displays the general ledger entry created as part of the closing process. 

   Note
   We recommend you print these reports and store them with your records as part of each job's audit trail.

   
   

8. Complete the purge process to delete non-job related detail from the Job Transaction Open file. See the Signature Utilities User Manual for more information.

Buttons on this window

• Close Jobs
  Closes the selected available jobs. A batch is created that you need to post in order to post through the General Ledger.

• Redisplay
  Select to display a list of jobs that can be closed based on the Posting Date and any filtering criteria. 

  Note
  If you've saved a Job Close Schedule, selecting Redisplay will also clear the saved schedule.

  
  

• Existing Schedule
  Select to load an existing job close schedule. The schedule's Posting Date and jobs populate the Close Jobs window. The jobs that were marked when the schedule was saved will still be marked.  This button displays if Enable Save Schedule is marked in the Additional Job Close Setup window.
• Save Schedule
  Saves the entire list of jobs for the User ID and Posting Date for processing later or processing in a SQL job. This button displays if Enable Save Schedule is marked in the Additional Job Close Setup window.
• Print
  Select from the following SRS reports:
  • Available to Close
    Prints a listing of jobs available to close based on the Posting Date and any filter criteria. This report lists the create date, manager, contract amount, actual cost, markup percent, billed amount, cash received, and contract earned amounts for all jobs you can close.
  • Not Available to Close
    Prints a listing of jobs available to close based on the Posting Date and any filter criteria.
  • Closed Jobs
    Prints a listing of jobs that were closed based on the Posting Date and any filter criteria
  • Job Preparation Closing
    This report shows which jobs may be ready for closing based on either percentage complete or a lack of GL postings over time. This helps you identify unposted costs and any other items that may need to be taken care of before a job can be closed. You specify the jobs that appear as ready for closing based on the date of the last GL post, the last billing date, the estimated percentage complete, and/or the actual percentage complete. You can also filter the report by Job Status and/or Job Number and sort the report by job then division, or division then job.

...