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If e-mail notifications are enabled in TimeTrack for manager approval, and the Submit for Approval feature is set up, you can automatically send your manager an e-mail to let him or her know when all your transactions for the week have been entered and are ready for approval.

  1. Choose Select Transactions > TimeTrack > Time Card Entry.
  2. On the Time Card entry window, enter transactions as you normally would.
  3. When you are done entering all your transactions for the week, and you are ready for your time card to be approved, select the Submit for Approval button.

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Before you approve or reject time card transactions, you can print a report that lists the employees who have not entered all their time for the week.

  1. Choose Select Transactions > TimeTrack > Time Card Approval. The Time Card Approval window opens.
  2. On the Time Card Approval window, select the printer button at the top right portion of the window.
  3. Select the print destination. When you click OK, if your system is set up for automatic e-mail notification, you will receive the following message: Do you want to send a notification to all employees in the list?
  4. Choose Select Yes or No. The Time Card Entries Exception List report displays.

  5. The Manager ID populates automatically based on the active user. 

    Note

    If you are a Power User manager approving another manager's timecard, this field is enabled and you must select that manager's ID for this field, not the Power User manager ID.

  6. Enter a Batch ID, Week Ending Date, and Employee ID. Only employees assigned to you (the manager or supervisor) are available for approval.
  7. Double-click a transaction to select for review.
  8. Do one of the following:
    • To approve a transaction, click the Approve radio button. An Approved status indicator appears in the Approved column.
    • To reject a transaction, click the Reject radio button to send it back to the employee for corrections. A Rejected status indicator appears in the Approved column, and the Manager's Comments field is enabled. Enter a reason for rejecting the transaction.
    • To approve all transactions, make sure at least one transaction is selected, and click the Approve All button at the top of the window.

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