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To keep better track of which accounts were assigned, we recommend you periodically print the Signature Payroll and Offset Accounts list. In the Payroll and Overhead Offset Accounts window, click select on the printer button that appears at the bottom left of the window. Complete the Report Destination window to print the report.
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- In the Payroll and Overhead Offset Accounts window, select the Origin and Account Type.
- Locate the Division for which you want to assign accounts. Use the tree view to navigate as far down the tree as you desire, until you hit the level at which you want to assign an account. To save time, you can navigate the tree using arrow keys. When you get to a level/node that for which you can assign accounts, the account field at the bottom of the window is enabled. Some origin/account type trees do not go as deep as others. For example, for the travel offset account type, you can specify accounts at the Pay Code level. For the expense account type, you can assign accounts one level deeper, at the Cost Element level.
- You can select an account in one of two ways:
- Double-click on the node to which you are assigning the account (ex. Pay Code). The Accounts window opens. Select an account, then click select Select. The account displays in the account number in the account field. The account is saved automatically. - OR -
Highlight the node in the tree, then enter the account manually in the account field at the bottom of the window. When finished, click select the Save button. (You only need to click select Save when you enter accounts manually.)
Note Assign more accounts; remember to assign at least an All - Default: REQUIRED account for each origin/account type combination. If you close the window without having assigned Default accounts, a missing required account number message will display.
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| Area from Payroll and Overhead Offset Accounts Setup window | Account | Description | Debit | Credit | ||
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Division Account Setup - COMMERCIAL Division - Labor Cost element | 000-1410-02 | WIP-Labor-Jobs-COMMERCIAL | $2100.00 | $0.00 | ||
Payroll and Overhead Offset Account Setup - Gross Pay Offset Credit Account - HOUR pay code | 000-5100-00 | Salaries and Wages | 0.00 | 1070.00 | ||
Payroll and Overhead Offset Account Setup - Overhead Offset Credit Account - HOUR pay code | 000-4801-00 | Overhead Offset Job Cost Labor | 0.00 | 1036.00 | ||
Payroll and Overhead Offset Account Setup - Travel Offset Credit Account - TRAVEL pay code | 000-4800-00 | Overhead | 0.00 | 3.80 |
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Totals | $2100.00 | $2100.00 |
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