You may choose to set up rental bookings. Think of a booking as a pre-agreement; it may be the first document created for a rental arrangement. Once confirmed, a booking can be posted to a rental agreement.
With  With bookings, you can choose an equipment model or category, if you do not know the exact piece of equipment that will be used. However, before transferring the booking into an agreement, you must enter an Equipment ID.

Setting up booking types

If you plan to use rental bookings, you should set up as many rental booking types as agreement types.

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1. Choose Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Booking Types.
2. Complete the following fields. An indicates a required field:
   • Booking Type ID:
     Enter the booking type ID.
   • Description:
     Enter the description.
   • Next Booking Number:
     The next number used for rental booking transactions.
   • Re-Use Booking Numbers:
     Mark this check box if you want to re-use booking numbers after they have been deleted.
   • Rent To Type:
     Choose whether you want to associate this booking type with a job or with a customer.
   • Agreement Type ID:
     The type of agreement that this booking will become, as set up on the Rental Agreement Type Setup window.
   • Branch:
     Enter the branch this booking type is assigned to.
   • Default Price Level:
     The price level automatically used for this booking type. This field can be changed during booking entry.
   • Allow Subject to Commissions:
     Mark this check box if the price level is subject to commissions.
   • Default Payment Terms:
     The payment terms automatically used for this booking type. This field can be changed during booking entry.
   • Default Pricing Template:
     Price templates are used to set up pricing structures for rental pricing. This field can be changed during booking entry.
   • Default Invoicing Frequency:
     Invoicing frequencies allow you to define when you bill a customer, for example, weekly or monthly. The invoicing frequency that defaults can be changed during booking entry.
   • Originating Site ID:
     The site where the equipment or inventory originated before being transferred to the rental site.
   • Rental Site ID:
     The site where the equipment or inventory is going.
3. Enter Tax information, as necessary (see section below).
4. Choose Save.

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