Page Comparison

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• Account distribution templates:
  Account distributions have been grouped and assigned a Rental Distribution ID, which, when selected for use on the agreement, automatically fills in the distribution lines from the template.
• Account distribution defaults:
  Account distributions fill in automatically if assigned to the equipment ID, category, model and/or item number that is used on the agreement.
• Distribution default groups:
  Account distributions fill in automatically if assigned to the agreement type or branch and division used on the agreement.

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Account masking uses the following:

• Account Mask:
  The account format associated with a specific branch or division. Masks contain absolute segments that are the same for all accounts, and variables that are resolved per the summary account.
• Summary Account:
  The base account that is entered on an agreement and can be masked to distribute funds to an actual account.
• Actual Account:
  The specific account used to invoice an agreement. The format of an actual account is a combination of the summary account entered on the agreement and the absolute segments of the account masks associated with the branches and divisions entered on the agreement.

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When allocating accounts or setting up default account distributions, you may encounter a drop-down menu that allows you to view two different types of accounts:

• Summary accounts:
  These are the base accounts that can be masked to automatically distribute income to the actual accounts. When you enter account distributions, they should always be entered as summary accounts. Actual accounts default based on the summary accounts.
• Actual accounts:
  These are the accounts that the system uses to distribute funds and create invoices. They are based on the base accounts, and, if account masks have been set up, they are based on the account masks as well. If account masks have not been set up, or if the summary account on a specific price line is not marked to be masked, the actual account and the summary account will be the same.

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1. Choose Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Distributions.
2. Complete the following fields.
   • Rental Distribution ID:
     Enter the rental distribution ID.
   • Description:
     Enter the description.
   • View:
     Using the drop-down menus, you can choose to view accounts by Equipment or Non-Equipment, and choose to display ALL rate types or only one of the following types: Rate, Overage, Insurance, or Markdown.
   • Account:
     Choose a GL account.
   • Type:
     Choose a rate type to be distributed to that account (Rate, Insurance, Overage, or Markdown), or choose ALL to enter distributions for all types at once.
   • Mask:
     Mark this check box if you want the account to be masked.
   • Percentage:
     Enter the percentage to apply to this account for this type. For each type (Rate, Insurance, Overage, and Markdown), the distributions must add up to 100% for both Equipment and Non-Equipment.
3. Choose Insert to insert this account distribution, which will appear in the list box.
4. Repeat steps for each distribution.
5. When you are finished, choose Save.

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1. On the Rental Distribution Default Setup window, choose an Equipment ID, Category, Model or Item Number from which to copy.
2. Choose Copy to open the Copy Distribution Default Setup window. You could have also left the Rental Distribution Default Setup window blank BEFORE choosing the Copy button. In this case, you would have to enter a From and To entity on the window below.
3. Complete the following fields. An indicates a required field:
   • Filter Type:
     Choose a type from which to copy (Category, Model, Equipment ID, Item Number).
   • Copy From:
     Choose a Category, Model, Equipment, or Item record from which to copy.
   • Filter Type:
     Choose a type to which to copy (Category, Model, Equipment ID, Item Number).
   • Copy To:
     Choose a Category, Model, Equipment, or Item record to which to copy.
4. Choose Copy.

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