Even though you do not send an actual invoice to a customer for a "rent to job" agreement, you must still create and post an invoice. This creates a GL transaction, which can then be posted with job information to update costs in Job Cost. Note:

How invoicing works with "rent to job" agreements

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1. On the Rental Agreement Entry window, choose Invoice.
2. Fill the fields accordingly and choose Invoice to open the Rental Invoice Entry window. The Job Number, Job Description, and Cost Code fields fill from the agreement.
3. Double-click the invoice line, and make changes, as necessary.
4. Fill any remaining fields as necessary, including the Rental Invoice Line Entry or Rental Invoice Miscellaneous Entry windows.You can also print a Rental Invoice GL Posting Edit List prior to posting; choose the printer drop down in the upper right portion of the Rental Invoice Entry window and choose Edit List.
5. On the Rental Invoice Entry window, verify the information, and choose Save, or Post to post the invoice.
6. On the Rental Invoice Entry window, verify the information, and choose Post to post the invoice.

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Batch invoice entry

1. Choose Microsoft Dynamics GP > Tools > Routines > Equipment > Rental Invoice Billing.
2. In the Agreement Type ID field, enter a rent to job agreement type.
3. Fill the remaining fields as you normally would.
4. When finished, choose Invoice.

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In addition to the rental rate, insurance, overage, and markdown account distributions, the system creates distributions for the following accounts for "rent to job" agreements:

• Cost Code:
  The account assigned to the cost code for the selected job.
• Rental Offset:
  The debit receivables account.
• Job Offset:
  The credit payables account.

The type of "Other" is used for "rent to job" transactions.
You  You can also see account distributions for each invoice in the Rental Invoice Distribution Entry window. However, unlike rent to customer invoices, you CANNOT change distributions for a "rent to job" invoice.

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