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Entering payroll transactions involves the following : Table of ContentsmaxLevel1steps.

Step 1: Complete the Payroll Transaction Entry Window

1. Select Transactions > Payroll > Transaction Entry. The following message displays: Did you know you can use the Payroll Mass Transaction Entry window instead, to enter several similar pay transactions at the same time?
2. Select Transaction Entry. The Payroll Transaction Entry window opens.
3. Complete the window. See the Microsoft Dynamics GP Payroll Manual for more information. Overtime and double-time functionality has no effect on Job Cost transactions.

Step 2: Enter Job-Related Information

To assign a transaction to a job, you must select a transaction type of Pay Code and a pay code with a pay type of Hourly, Overtime, Double Time, Vacation, Sick, or Holiday.

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Step 3: Build Checks

You can build checks to pay employees for their work. Conditions that apply to building checks include:

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1. Select Transactions > Payroll > Build Checks.
2. Complete the Build Payroll Checks window. See the Microsoft Dynamics GP Payroll Manual for information on completing this window.

Step 4: Post Payroll Transactions to Job Cost

The Job Cost posting process creates a journal entry that does the following:

• Debits the general ledger account number(s) for the labor cost codes selected.
• Credits the payroll and overhead offset accounts for the associated job labor and overhead costs. See Setting up revenue accounts.

To post payroll transactions to Job Cost:

1. Select Transactions > Payroll > Signature Payroll Posting. 

   You can only post the batches marked by the user that is logged in.
   • Posting Date
     Enter a posting date.
   • Display Batches
     Select to display batches created by all users or by the current user only. The batches are marked in the Job Cost or Service column to let you know the contents of that batch. If a batch contains transactions attached to a job number or service call ID, the appropriate column(s) will be marked with an asterisk *.
   • Status
     Mark the checkbox in this column to select the batches you want to post.

   • Post Job Cost, Post Service
     Mark these checkboxes, as desired. 

     If you are not using Service Management or you are and the Service Invoicing feature is not registered, or the Post to Service Only option is not marked in invoice options, the Post Service checkbox will be disabled.
2. Select Post.

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• Debit amounts
  Debit amounts distribute to the labor or other general ledger account you defined for the cost code entered in the Payroll Transaction Entry window. The debit amount equals the total labor cost posted, including overhead.
• Credit amounts
  The payroll and overhead offset credit amounts post to the default overhead and payroll offset credit accounts defined in the Revenue and Exp Account Setup window, based on a job's assigned division. The following example shows a typical Job Cost payroll posting entry. Overhead calculates automatically based on the overhead group code you assigned to the employee's department and position. See Setting up Up Overhead Group Codes for more information on how Job Cost automatically calculates overhead for payroll transactions.

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See the Microsoft Dynamics GP Payroll Manual for more information on calculating and printing checks.

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See also: