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When an agreement is first created, account distributions fill from either the distribution default group assigned to the agreement type or, if distributions are not set up per agreement type, from the global rental parameter setup.
Once an agreement line is created, the system uses the distribution default for the equipment ID, category, model, or item number. If a default has not been assigned, the initial distributions (from either the agreement type or general rental setup) will be retained.

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1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Distributions.
2. Complete the following fields.
   • Rental Distribution ID
     Enter the rental distribution ID.
   • Description
     Enter the description.
   • View
     Using the drop-down menus, you can choose select to view accounts by Equipment or Non-Equipment, and choose select to display ALL rate types or only one of the following types: Rate, Overage, Insurance, or Markdown.
   • Account
     Select a GL account.
   • Type
     Select a rate type to be distributed to that account (Rate, Insurance, Overage, or Markdown), or choose select ALL to enter distributions for all types at once.
   • Mask
     Mark this checkbox if you want the account to be masked.
   • Percentage
     Enter the percentage to apply to this account for this type. For each type (Rate, Insurance, Overage, and Markdown), the distributions must add up to 100% for both Equipment and Non-Equipment.
3. Select Insert to insert this account distribution, which will appear in the list box.
4. Repeat steps for each distribution.
5. When you are finished, choose select Save.

The percentage totals appear at the bottom of the window.

To delete a distribution row, choose select a line, then choose select the Delete Row icon on the right side of the window.

To edit a row, double-click the line, make your changes, then choose select the Edit button. The list view will be updated with your changes.

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1. On the Rental Distribution Setup window, choose select a rental distribution ID, and choose select Copy.
2. Enter a New Rental Distribution ID and Description.
3. Select Copy.

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You can set up default distributions to be associated with an equipment ID, category, model, and/or item number. You can choose select an account distribution template (Rental Distribution ID) to fill in, or manually choose select the accounts on the setup window.

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Distribution Defaults.
2. Select a radio button and choose select the Category, Model, Equipment ID or Item Number to which you wish to assign distributions.
3. Select a Rental Distribution ID from the lookup, or enter account distributions manually (see steps 3-7 under Setting up account distribution templates).

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1. When you're finished assigning distribution defaults, choose select OK.

Copying account distributions from one equipment entity to another
To save time, you can copy account distribution defaults from one equipment ID/category/model to another equipment ID/category/model, or from one item number to another. You cannot copy from a category, model, or equipment ID to an item number, or vice versa. You can only copy from an item number to another item number.

1. On the Rental Distribution Default Setup window, choose select an Equipment ID, Category, Model or Item Number from which to copy.
2. Select Copy to open the Copy Distribution Default Setup window. You could have also left the Rental Distribution Default Setup window blank BEFORE choosing the Copy button. In this case, you would have to enter a From and To entity on the window below.
3. Complete the following fields. An indicates a required field:
   • Filter Type
     Select a type from which to copy (Category, Model, Equipment ID, Item Number).
   • Copy From
     Select a Category, Model, Equipment, or Item record from which to copy.
   • Filter Type
     Select a type to which to copy (Category, Model, Equipment ID, Item Number).
   • Copy To
     Select a Category, Model, Equipment, or Item record to which to copy.
4. Select Copy.

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You can set up distribution default groups by agreement type or renting branch and renting division. You can choose select an account distribution template (Rental Distribution ID) to fill in, or manually choose select the accounts on the setup window.

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment Management> Rental > Agreement Types.
2. Select an agreement type and choose select Accounts to open the Rental Agreement Type Account Setup window.
3. Enter a Renting Branch and/or Renting Division.
4. Select a Rental Distribution ID from the lookup, or enter account distributions manually (see steps 3-7 under Setting up account distribution templates).
5. When you are finished assigning distribution default groups, choose select Save.

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Setting up global distribution account defaults by branch and/or division

You can set up account distributions by renting branch and renting division. You can choose select to use an account distribution template (Rental Distribution ID), or manually choose select the accounts on the setup window.
You may have already set up global distribution account defaults on the Rental Setup window during the agreement setup. See Set up global rental parameters for more information on filling in the required fields on this window.

1. Select Microsoft Dynamics GP > Tools >Setup > Equipment > Rental Setup.
2. Select Accounts to open the Rental Setup Accounts Setup window.
3. Enter Inventory Placeholder and COGS Placeholder accounts to be used in the SOP lines for rental invoices. Microsoft Dynamics GP SOP posting requires that you have Inventory and COGS accounts set up for every SOP line; you will receive an error when attempting to post an invoice if these lines are blank. Placeholder accounts fill into these lines, allowing you to post invoices without setting up these accounts in Posting Accounts Setup. These accounts are not actually used for rental invoices, as the Inventory Accounts setup determines which accounts are used for each equipment record.
4. Enter a Renting Branch and/or Renting Division.
5. Select a Rental Distribution ID template from the lookup, or enter account distributions manually (see steps 3-7 under Setting up account distribution templates).
6. When you are finished, choose select OK.