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Additionally, e-mail notifications will be sent based on the setup options specified.

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Submitting for approval

If e-mail notifications are enabled in TimeTrack for manager approval, and the Submit for Approval feature is set up, you can automatically send your manager an e-mail to let him or her know when all your transactions for the week have been entered and are ready for approval.

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You will receive an error message if there is any missing information, or if a row is still in edit mode.
If  If the submission is successful, you will receive a notification telling you the time card has been submitted.
An  An e-mail will be sent to your manager, and you will receive a copy.
Depending  Depending on the other TimeTrack setup options that are marked, you may receive a notification if your time card is rejected or an exception report is printed.

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Examining an e-mail notification in your e-mail program

Regardless of the e-mail program your company uses, the content of TimeTrack e-mail notifications will be uniform, depending on the reason the e-mail was sent.

E-mail subject line

The Subject line contains one of the following subjects, depending on the type of notification.

• For rejected transactions, the following text appears: Rejected Time Card Entries
• For approved transactions, the following text appears: Approved Time Card Entries
• If any transactions in a batch were rejected and you committed the batch, the following text appears: HOLD

E-mail body

The body of the e-mail contains a general format, depending on the type of notification.

• For approvals, the following text appears: <Manager ID> has approved the following transactions: <transaction number>.
• For rejections, the following text appears: <Manager ID> has rejected the following transactions: <transaction number> Manager's Comment: <comment>.

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Approving or rejecting TimeTrack transactions

As a manager, you can approve or reject time card transactions when the Manager Approval feature is enabled.

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Checking which employees have not entered all their time

Before you approve or reject time card transactions, you can print a report that lists the employees who have not entered all their time for the week.

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If you attempt to commit a TimeTrack batch that contains unapproved transactions for an employee, the following message will appear while in the Time Card Commit window:
There are unapproved/rejections in batch <batch ID>. Not all transactions will be committed. Do you want to continue?

Time Sheet Edit List report

For transactions that have not been approved, the following message will appear on the Time Sheet Edit List report:
This transaction has not been approved and will not be committed.