Page Comparison

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1. Select Transactions > TimeTrack > Time Card Entry. The Time Card Entry window opens.
2. Double-click an existing entry from the scrolling window, or create a new time card entry. To create a new entry, select a Batch ID, Employee ID, Week Ending Date, and Job Number/Service Call ID, if applicable.
3. To add an attachment to the entry, select the paper clip icon next to the Transaction Number field. The Document List window opens. This window displays the attachments for this transaction.
4. Select Add, and the Document Maintenance window opens.
5. Enter the Format of the attachment, as well as a Description and Date.
6. If you are attaching a file that is located online, mark the Internet/Extranet Address checkbox. When this checkbox is marked, the Select File button is disabled. Enter the URL of the attachment in the grey text field next to the button. The attachment will be opened from the URL. Skip to step 9.
7. If you are attaching a file from your computer, use the Select File button to browse for the file that you want to attach.
8. Select the radio button that indicates the type of document attachment you want to create.
   • Copy File
     This method will copy the file to the attachments folder on the shared server under \timetrack. The copy will be opened from this location on the shared server. The file name of the attachment will be automatically generated with the appropriate format extension. The file name will appear in the non-editable Document ID field.
   • Attach File
     This method will attach the file from any location. The path to the file is saved, and the file will open from that location. This method uses less hard disk space, but the attachment cannot be opened if the file is ever moved.
   • Copy to Database
     This method will copy the file to the Microsoft SQL Server database. The copy will be opened from the database. This method offers a more secure connection to attachments and makes the documents easier to manage.
9. Select Save. The attachment is saved to the transaction and displays on the Document List window. From the Document List window, you can Add a new attachment, or Edit or Display an existing attachment.

10. Exit the Document List window to return to the Time Card Entry window. The attachments button next to the Transaction Number field indicates that there is an attachment. 

    NoteIf

     If you decide to Clear the window before your time card entry is saved, the attachment will also be cleared. If the attachment was copied to the shared server or database, it will be deleted.

11. Finish all necessary fields to complete the time card entry, and Save the transaction when you are done.

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