Page Comparison

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1. Select Cards > Job Cost > Job.
2. Select a job, then select Subs/Vendors.
3. Complete the following fields, as necessary.
   • Job Vendor, Address
     Enter a job vendor, or select Add Vendors to select a vendor and let the Job Vendor and Address fields default from the vendor record.
   • Hold
     This checkbox is used with the Advanced Subcontractor feature. For more information, see Advanced subcontractor featureSubcontractor.
   • Vendor Contract Type
     Select a vendor contract type from the drop-down list. Choices are NTE, Lump Sum, and Unit Price.
   • Contract Date, Purchase Order #
     Enter the Contract Date and Purchase Order Number.

   • Retention %
     This amount defaults from the Job Maintenance record. You can select the expansion button to open the Retention window, which allows you to specify a maximum retention amount for the current contract. Enter a Maximum Percent of Contract Amount Withheld and select OK. The retention withheld percent will be withheld from the subcontractor's invoices until the maximum retention amount is reached. Once the maximum amount is withheld, no more retention will be withheld for the subcontractor on the job. 

     note

     Retention will not be withheld if a job has a billing type of SOP.

   • Mod Rate
     Enter the modification rate of the contractor. This field is informational only.
   • User-defined
     Enter user-defined information. These fields are informational only.
   • Bonded, Lien Waiver on File, Insurance Certificate, Insurance Expr. Date
     Mark these checkboxes if applicable. If the Insurance Certificate checkbox is marked, the Insurance Expr. Date field is enabled. Enter the date the insurance expires.
   • Submit Date, Resubmit Date, Approved Date, Disapproved Date
     Enter the submit date, resubmit date, approved date, and disapproved date.
   • Original Contract Amt
     Enter the original contract amount. This amount will be used to calculate the amended contract amount after any change orders. For information on fields automatically updated, see Viewing updated subcontractor informationUpdated Subcontractor Information.
4. To print the Subcontractor Status report, select File > Print.
5. Select Save.

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1. Select Cards > Job Cost > Job.
2. Select a job, then select Cost Codes.
3. Select Add Cost Codes to add a cost code for the subcontractor on the selected job. You must add a cost code with a cost element other than Labor.
4. From the Transaction Type drop-down list, select Vendor ID. The Transaction Type drop-down list is only visible when a cost code with a cost element other than Labor is displayed.

5. Select a Vendor. Accounts payable or purchase order transactions posted to a subcontractor cost code will automatically have retention withheld, based on the retention percent assigned to the subcontractor in the Subcontractors Maintenance window. 

   note

   You can assign numerous cost codes to a vendor, but only one vendor to a cost code. You can assign more than one vendor to a cost code using the Advanced Subcontractor feature.

6. Select Save.
7. Close the Job Cost Codes Setup window.
8. Select Save in the Subcontractors Maintenance window and the Job Maintenance window.

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1. Select Transactions > Purchasing > Transaction Entry.
2. Complete the Payables Transaction Entry window. See the Microsoft – Microsoft Dynamics GP Purchase Order Processing Manual for information on completing this window. For Credit Memos and Invoices to appear correctly on the SRS Subcontractor Detail Report, the following steps must be taken during Payables Transaction Entry:
   • The original PO number for a credit memo or invoice must be entered in the Payables Transaction Entry window.
   • A credit memo must be distributed and posted to the job associated with the original purchasing transaction (Invoice/Shipment or Invoice Match) using the original subcontractor cost code associated with that job.
   • A credit memo must be applied to the document created by the original purchasing transaction.

3. Select Distributions. 

   note

   Do not edit a payables transaction that contains retention.

4. From the Product Indicator drop-down list, select Job Cost.
5. Enter a Job Number and Cost Code for the subcontractor. The expense amount for the cost code in the Debit field appears as the default. If you enter a return or a credit memo, the amount appears in the Credit field. The cost code displays automatically if you set up default payables cost codes in Job Cost and assigned the cost code to the job by distribution type.
6. Enter amounts, complete the distribution, and select OK. See Entering payables transactionsPayables Transactions in Job Cost for details. Retention will be automatically calculated and distributed.
7. In the Payables Transaction Entry window, select Post.

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