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Reconciling Files

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This utility should only be run at the advisory of Key2Act WennSoft Support. You can complete the reconcile procedure for a specific job, a range of jobs, or all jobs. Note that reconciling jobs does not update billing amounts. To reconcile billing amounts, run the Reconcile Billing utility.

1. Select Microsoft Dynamics GP > Tools > Utilities > Job Cost > Reconcile Jobs.

2. Mark the Validate Job Transactions checkbox to reconcile amounts with data validation. 

   note

   Do not mark this checkbox if you only want to recalculate amounts. Recalculating takes considerably less time than reconciling because recalculating does not check the validity of transactions. You cannot delete invalid transactions if you recalculate.

3. Mark the checkbox to print an audit report if you want to identify invalid transactions for the selected jobs.
4. Select whether to reconcile all jobs, a single job, or a range of jobs.
5. Select the jobs to reconcile in the Job Number field.
6. Select Reconcile. The Reconcile report displays, identifying any transactions with missing information.
   Note
   • If there are invalid transactions, you need to investigate why these transactions are invalid. You can then select Unmark in the Reconcile Jobs window to remove the delete status of invalid transactions or select Delete to remove the invalid transactions from the Job Cost Transaction Open file. Complete the reconcile procedure again after deleting any invalid transactions. 
   • If you select to delete invalid transactions (for example, if you delete discontinued items), you may need to create a job transaction entry or Microsoft Dynamics GP General Ledger journal entry to reflect the deleted transaction(s). The reconcile feature does not make any adjustments to Job Cost or the general ledger. The reconcile process re-adds the Job Cost detail totals.
   • If you want to recalculate the Job Cost detail totals, unmark the Validate Job Transactions option in the Reconcile Jobs window. Then reconcile again.
   • If there are no transactions on the report, the utility has found no errors and you can close the reconcile window. The procedure is complete.

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Reconciling Billing

This utility should only be run at the advisory of Key2Act WennSoft Support. Back up your data before you reconcile the files.

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This utility should only be run at the advisory of Key2Act WennSoft Support. Back up your data before you reconcile the files.

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The Recreate Summary File utility is used to populate the Job Detail Summary and Master Summary tables for customers who have migrated from another accounting system to Signature. If you think your Job Detail Summary or Master Summary tables are damaged or corrupted, contact Key2Act WennSoft Support to assist you in running the Recreate Summary File utility.

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