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Once you close a job, the job is no longer included with the monthly POC or RPO journal entries. This is because these entries calculate amounts for open jobs only. Also, no transactions may be posted to a closed job. |
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Before Closing a Job
Complete the following procedures before closing a job.
- Completely bill the job, including retention. If you marked the Allow Job to Close if Net Billed Not Equal to Expected Contract checkbox in the Posting Options window, then the net billed doesn't have to equal the contract amount. Otherwise, the net billed must equal the contract amount to close a job.
- Post all transactions. No unposted transactions for the job should exist in any Job Cost transaction work file.
- Receive and invoice/match all purchase orders for the job to be closed. For more information, see Using Microsoft Dynamics GP purchase order processing. If the Allow Job to Close if Committed Costs checkbox is marked in the Posting Options window, you can close a job without receiving all purchase orders.
- Back up all job cost files. If you encounter difficulties during the closing process, restore the backup, and complete the procedure again.Reconcile all jobs you plan to close. Reconciling verifies the information in the transaction detail files and adjusts the totals in the master files if a discrepancy exists. See Reconciling jobs.
- Make sure all prior months' POC have been run BEFORE closing the current month's jobs.
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