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Logging into Clock Administration
- Select the Clock Administration icon to launch the program and display the Login window. (You may need to double-click the icon based on where you are launching the program from.)
- In the login screen, with your initial login, enter the following information. Subsequent logins will only require the password entered.
- SQL Instance: Enter the server name.
- Authentication: Select the authentication method.
- Login: Displays the SQL user name.
- Password: Enter the SQL user name password.
- Select Connect.
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Mapping Activities/Accounts
Use the Activity/Account tab to map the accounts to use for activities in Microsoft Dynamics GP to the activities used in Clock. After you've assigned an account to an activity, it displays in the window below the fields.
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- VACATION – Available for Leave Requests.
- HOLIDAY – Available for Holidays and Leave Requests
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To map Clock activities to Dynamics accounts:
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To update an activity with a different account, repeat steps 1-4. If you need to remove a mapping, select the activity, do not select an account, and then select Submit. |
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Creating Tasks
Scheduled synchronization tasks need to be imported in the Microsoft Task Scheduler window. These are the four scheduled tasks:
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- Select Create Tasks.
- In the Create Tasks window, mark the scheduled tasks to create.
- Enter the Username.
- Select Create Tasks.
- The command window will prompt you for the user password for the Username indicated in the Create Tasks window. Note: You will be prompted to enter the password for each task created.
- The tasks are created and displayed in the top scrolling window.
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Running and Enabling/Editing Tasks
Running the Full Business Sync Task
Run the Full Business Sync task by right-clicking on the task and then selecting Run Task. This may take some time, so we'd recommend running this task overnight. You will be prompted to enter your Accountlink credentials.
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Before Running the Full Business Sync Task for the First TimeWhen you first install AccountLinkClock, it is recommended to run a Full Business Sync from the AccountLinkClock user interface and that you are logged into Windows with the account that will be used to run the AccountLink Scheduled Windows task. This ensures that the account has sufficient account credentials to successfully run a Business Sync.
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Run the Full Business Sync task by right-clicking on the task and then selecting Run Task. This may take some time, so we'd recommend running this task overnight. You will be prompted to enter your Accountlink credentials.
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Enabling/Editing the Expense and Time Sync Tasks
In the Journyx Accountlink Dynamics Settings and Connection Confirmation window, enter the following under GP Login Information:
SQL Server – Enter the SQL server name.
User - Enter the admin login for Dynamics GP.
Password - Enter the admin password.
Database - Enter the database name.
Company - If the above information is successful, the company name will display in the Company list.
- Select Connect.
- Enter Journyx Login Information.
- Server - Enter your Clock URL. (https://your-company-name.clock.key2act.io)
- User – Enter gpdamin.
- Password – Enter Access01.
- Session Context - If the above information is correct, the company name will display in the Session Context list.
- Select Connect.
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