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You can enter payroll transactions in the Microsoft Dynamics GP Payroll Transaction Entry window and assign each transaction to a job.

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Entering payroll transactions involves the following : Table of ContentsmaxLevel1steps.

Step 1: Complete the Payroll Transaction Entry Window

  1. Select Transactions > Payroll > Transaction Entry. The following message displays: Did you know you can use the Payroll Mass Transaction Entry window instead, to enter several similar pay transactions at the same time?
  2. Select Transaction Entry. The Payroll Transaction Entry window opens.
  3. Complete the window. See the Microsoft Dynamics GP Payroll Manual for more information. Overtime and double-time functionality has no effect on Job Cost transactions.

Step 2: Enter Job-Related Information

To assign a transaction to a job, you must select a transaction type of Pay Code and a pay code with a pay type of Hourly, Overtime, Double Time, Vacation, Sick, or Holiday.

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Note
Once a transaction is assigned to a job and saved, you cannot change the Product field. You must delete the transaction and reenter the information.

Step 3: Build Checks

You can build checks to pay employees for their work. Conditions that apply to building checks include:

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  1. Select Transactions > Payroll > Build Checks.
  2. Complete the Build Payroll Checks window. See the Microsoft Dynamics GP Payroll Manual for information on completing this window.

Step 4: Post Payroll Transactions to Job Cost

The Job Cost posting process creates a journal entry that does the following:

    • Debits the general ledger account number(s) for the labor cost codes selected.
    • Credits the payroll and overhead offset accounts for the associated job labor and overhead costs. See Setting up revenue accounts.
Note
titleNotes
  • You cannot print or process your payroll if you do not complete the Job Cost Posting process.
  • See Distribution of payroll transactions below for information on how payroll transactions are distributed in the general ledger.
  • If you changed overhead detail codes (or created new codes and assigned them to affected overhead accounts) since the unposted transactions were entered, DO NOT proceed to post these transactions. Posting these transactions could result in unbalanced general ledger entries. Contact WennSoft Support for assistance.
  • (rate classes) If you are posting payroll transactions on a daily, when you calculate checks, benefits/deductions will only be calculated for one day instead of five. Therefore, when using rate classes, you cannot run Job Cost Posting daily; only once a week.

To post payroll transactions to Job Cost:

  1. Select Transactions > Payroll > Signature Payroll Posting. 

    You can only post the batches marked by the user that is logged in.
    • Posting Date
      Enter a posting date.
    • Display Batches
      Select to display batches created by all users or by the current user only. The batches are marked in the Job Cost or Service column to let you know the contents of that batch. If a batch contains transactions attached to a job number or service call ID, the appropriate column(s) will be marked with an asterisk *.
    • Status
      Mark the checkbox in this column to select the batches you want to post.

    • Post Job Cost, Post Service
      Mark these checkboxes, as desired. 

      If you are not using Service Management or you are and the Service Invoicing feature is not registered, or the Post to Service Only option is not marked in invoice options, the Post Service checkbox will be disabled.
  2. Select Post.

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