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1. Choose Cards > Job Cost > Project to open the Project Maintenance window.
2. Complete the following fields, as necessary.
   • Project Number, Description: You
     You must enter a number and description for the project.
   • Manager: Use
     Use the lookup to choose a project manager.
   • Customer Number, Address: Choose
     Choose the project customer and address.
   • Bill To Customer, Bill To Address: This
     This field defaults from the Customer Number and Address fields. You can choose a different Bill To Customer for third party billing. If you choose a different customer, the Bill To address defaults from the Customer Maintenance window, however you can choose a different address.
   • Tax Schedule: This
     This defaults from the project customer. You can use the lookup to choose a different tax schedule.
   • Project Type: Choose
     Choose one of the following. Once a project has been saved or has posted jobs, you cannot change the project type.
     • Project Standard Billing
     • Project Bill Code: You
       You can use this project type ONLY if all jobs assigned to the project have a billing type of Project Bill Code.
     • Cost Plus Billing: Use
       Use this project type for Time and Materials (T&M) projects.
     • Project Allocated Revenue: Use
       Use this project type for a Fixed Contract project.
   • Architect ID: Choose
     Choose an architect ID if you want to assign an architect to the project.
   • Calculate Sales Tax on Billing Amount
     If you are using a Retention Percent, mark this checkbox to calculate the sales tax on the Billing Amount. If unmarked, the sales tax is based on the subtotal amount (Billing Amount - Retention Amount). There are currently five states (WA, NV, TX, OH & DE) that require that sales taxes on the Job Cost invoices be calculated based on the gross receipts (sales amount not reduced by retention).  The Calculate Sales Tax on Billing Amount checkbox displays on the Project Invoice Entry window as well, with the checkbox defaulting based on the Project from the Project Maintenance window. Users can mark/unmark the checkbox in the Project Invoice Entry window. Taxes are recalculated when the checkbox is marked/unmarked. 
   • Total to Allocate (read-only): This
     This field displays the project's contract amount, or the sum of the contract amounts for all jobs assigned to this project. If you are using the Project Allocated Revenue billing type, this field indicates the total amount that will be allocated by bill code.
   • Total Reimbursable (read-only): This
     This field displays the total billable amount generated by any reimbursable jobs assigned to this project. If there are no reimbursable jobs assigned to the project, this amount is zero.
3. Enter additional project information as necessary.
4. To print the Project Number Setup report, choose File > Print or choose the printer button.
5. Choose Save.