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If you are using account masking and you make changes to the summary accounts or the owning/renting branches and divisions, the actual account distributions will be recalculated.
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An account mask is the default account format associated with a specific branch or division. Masks contain both absolute and variable segments.
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The "001" and "20" are absolute, which means that for all the accounts associated with Branch A, the first segment will always be 001. Likewise, the last segment in all Division B accounts will always be 20. The question marks in the remaining segments indicate the variables that need to be resolved at the rental agreement level.
How are the variable segments resolved?
You may have a base account associated with each account type (Rate, Insurance, Overage, and Markdown). The GL base account for the Rate account type might look like this:
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Account masking eliminates the need to enter new or edit default account distributions every time you create a new agreement.
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When allocating accounts or setting up default account distributions, you may encounter a drop-down menu that allows you to view two different types of accounts:
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If you are using account masking and you make changes to the summary accounts or the owning/renting branches and divisions, the actual account distributions will be recalculated.
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This section contains several sample scenarios to illustrate how rental distributions work with masked accounts and rental percentage on ownership.
If the owning and renting branches are different, branches take precedence over divisions for the percent on ownership calculation. If the owning and renting branches are the same, the owning division percentages will be used.
Scenario 1: Owning branch & division and renting branch and division are ALL different
Owning Branch of MADISON: Account mask = 002-??-, rental percentage on ownership = 25%
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003-4300-20 at 67.50%
000-4304-00 at 10.00%
Calculations
000-4300-00 is masked by the owning branch of MADISON and the owning division of EQ RENTAL, resulting in 002-4300-30. The original percentage to the base account in the Summary distribution is 90%. The rental percentage on ownership for the branch of MADISON is 25%. We are using this because the owning branch and renting branch are different. Take the 25% * 90% to get 22.50%.
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In this case, if the masked account of 002-4300-30 did not exist, the account of 003-4300-20 would have been used at the full 90% instead. If the masked account of 003-4300-20 did not exist, the accounts of 002-4300-30 at 22.50% and 000-4300-00 at 67.50% would have been used. If both 002-4300-30 and 003-4300-20 did not exist, the base account of 000-4300-00 at 90% would have been used.
Scenario 2: Owning branch & division are the same, but renting branch and division are different
Using the same setup as before but changing the renting branch to MADISON to match the owning branch, the resulting accounts in the Actual view will be:
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002-4300-20 at 72.00%
000-4304-00 at 10.00%
Calculations
000-4300-00 is masked by the owning branch of MADISON and the owning division of EQ RENTAL, resulting in 002-4300-30. The origin percentage to the base account in the Summary distribution is 90%. The rental percentage on ownership for the division of EQ RENTAL is 20%. We are using this because the owning branch and renting branch are the same but the owning division and renting division are different. Take the 20% * 90% to get 18.00%.
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In this case, if the masked account of 002-4300-30 did not exist, the account of 002-4300-20 at 90% would have been used. If 002-4300-20 did not exist, the account of 002-4300-30 at 18.00% and 000-4300-00 at 72% would have been used. If both 002-4300-30 and 002-4300-20 did not exist, the account of 000-4300-00 at 90% would have been used.
Scenario 3: Owning and rental branches are the same, owning and rental division are the same
Set the renting and owning branch to MADISON and the renting and owning division to EQ RENTAL. The resulting accounts in the Actual view will be:
002-4300-30 at 90.00%
000-4304-00 at 10.00%
Calculations
000-4300-00 is masked by the owning branch of MADISON and the owning division of EQ RENTAL, resulting in 002-4300-30. Since the renting and owning branches are the same as is the renting and owning divisions, we just take the percentage assigned in the Summary distribution and apply it to the Actual distribution. The original percentage to the base account in the Summary distribution is 90% so this is what the Actual distribution line is too.
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In this case, if the masked account of 002-4300-30 did not exist, the account of 000-4300-00 at 90% would have been used.
Account masking for branches and divisions
You can set up account masks in the setup for each branch/division; you can also specify a rental percentage on ownership if you want to split revenue between different branches and divisions.
Owning branches and divisions are defined within the Equipment Manager for each piece of equipment, when applicable, and renting branches and divisions are defined at the agreement type setup or general rental setup levels.