You must receive the purchase order to update the equipment record. Use the Receivings Transaction Entry window to record a shipment or shipment/invoice. If a purchase order wasn't used for the receipt, an equipment record for the item wasn't automatically created in Equipment Management. You must create the equipment record. See Creating equipment recordsSee Creating an Equipment Record.
- Choose Transactions > Purchasing > Receivings Transaction Entry.
If you will be using landed costs, choose Shipment/Invoice from the Type drop-down list. Landed costs are calculated in Equipment Management, not Microsoft Dynamics GP. See the Microsoft Dynamics GP Purchase Order Processing Manual. The Account field information comes from Equipment Management.
Note - If you need to change the unit cost, make the change before moving away from the purchase order line. When the cursor moves away from the current line, the Profitability Analysis module holds the value in the Cost field as the value of the commitment. Any later change will not be reflected in the profitability amount. If you made a change, remember to alter the profitability amount manually.
- If you are receiving a quantity less that the purchase order quantity, the system will automatically assign profitability to the equipment in the order they appear on the purchase order. This may need to be corrected. For example, if you ordered three pieces of equipment, and received the equipment listed on the first and third lines of the purchase order, costs will be automatically assigned through MDA to the first and second pieces of equipment on the order. Use the MDA button and change the equipment codes manually to correct this.
- If you need to change the account on a transaction, you must do so in the Purchase Order Entry window for MDA to be applied.
- Choose the Landed Costs field expansion button to open the Landed Costs window.
- Enter a Vendor. The Date is the system date and can be changed.
- Enter the Amount and a Description, Reference, and Site ID.
- Choose OK to return to the Receivings Transaction Entry window, then choose Post.
...