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Creating the invoice

1. Choose Microsoft Dynamics GP > Tools > Routines > Service Management > Maintenance Contract > Create Invoices.
2. Complete the following fields, as necessary.
   • Date: Use
     Use the drop-down lists in the From and To fields to select the range. You can choose from the following ranges: enter date (the ability to enter a starting and ending date), current date, beginning of month, and end of month.
   • Invoice: Choose
     Choose to create invoices for All customers, an Individual Customer, or a Branch Range. Complete the branch range or individual customer information, if applicable.
   • Options: Mark the check boxes
     Mark the checkboxes if you wish to calculate taxes and commissions. Processing is faster when taxes and commissions are not calculated.
3. Choose Preview to preview a list of invoices for the selected period.
4. Choose the Create button to create the invoice(s).
5. Choose the Print button on the Maintenance Invoicing window to print the invoices. Select one of four invoice format options for maintenance billing. All four invoice formats include customer and address, date, contract number, purchase order number, contract type, billing date, invoice number, amount, tax, and total. If the contract contains a billing note, it prints on all invoices. Minor differences include: when using Multicurrency Management with maintenance contracts and master contracts, invoice 1 prints originating amounts instead of functional amounts; when printing multiple invoices for the same customer, invoice 2 and 3 print the invoices on one page.

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