The time user can only add new entries to the time sheets for the current or previous work week. The work week is determined by the TimeTrack Setup Option for the Default Week Ending Day. See Icons and Indicators for icon images.

Create a Time Entry

To create a time entry:

1. On the Time Entries window, select Add Activity.

   • If you are using the web version, the Add Activity button is at the top right of the time entries grid.

   • If you are using the Time mobile app, the Add Activity button is in the lower right corner.

2. Select from the following activity types:

   • Job Activity

   • Service Activity

   • Unbilled Activity

3. Select the day you are entering the time for. This defaults to the current day of the week.

4. Select the job, service call, or unbilled activity.  The label that is displayed is dependent on the type of activity selected.

5. Select the Cost Code. (Required for job and service activities)
   When the activity is a:

   • Job, the cost code list will be populated when the Job is selected. If only one job cost code exists, that cost code auto-populates in the field.

   • Service, the description is shown in the field.

6. Select the Pay Code. (Required) Pay codes are sorted by pay code type and then alphabetically. The lookup will be populated with pay codes for the selected employee. If only one pay code exists, that pay code will be defaulted in the lookup.

7. Select the Shift Code, if needed. (This field displays if Shift Codes are enabled in Company Settings.)

8. Enter the time. (Required)

   • Hours must be between -24 and 24

   • Hours may be any decimal. When entering less than an hour, you may need to first enter a zero before adding the decimal. (So for 30 minutes, type “0.5”.

9. Select Save Options and choose from one of the following:  

   • Save: Saves the transaction for the selected day. 

     • The Time Entry window remains open and the Add Note icon now displays to the right of the time entry. You can edit the current time entry or you can select a different day to add a time entry with the same selections. See Working with Notes.

     • Any changes made for the same day will edit the saved transaction.

   • Save & New: Saves the current transaction and then clears the Time Entry window so that you can enter a new transaction for the same activity type (unbilled, service, or job) for the current day or a different day.

   • Save & Close: Saves the transaction and closes the Time Entry window.

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A time entry can be edited if the timesheet has not been submitted. Suppose a time entry has an import error in the TimeTrack, the cell displays as red along with a tooltip that explains the error. For example, if a cost code is inactive for a job, the tooltip message will display this information. You can then edit or delete the time entry. You can also add, view, or delete notes. See Working with Notes.

To edit a time entry:

1. On the Time Entry window, select the time entry ellipsis next to the entry to edit or, if you are using the Time mobile app, select the entry to edit.

2. Select Edit Time/Entry.

3. In the Time Entry window, make your edits.

4. The delete icon will display when the status is Open/Rejected/Error.

5. Select Save.

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A time entry can be deleted if the timesheet has not been submitted. If a time entry has an import error in the TimeTrack, the cell displays as red along with a tooltip that explains the error. For example, if a cost code is inactive for a job, the tooltip message will display this information. You can then edit or delete the time entry.  

To delete a time entry:

1. You can delete an unsubmitted time entry in one of the following ways:

   • On the web, from the time entry ellipsis or, from the Time mobile app, select the time entry:

     • Select Delete Time/Entry.

     • Select Edit Time/Entry, and in the Time Entry window, select the Delete Entry icon.

2. Select Yes to delete the time entry.

Submit Your Timesheet

After you have entered your time for the pay period, you will need to submit your timesheet.

1. In Time, select Submit Time.

2. In the Submit Time Entries window, verify that the number of transactions you submit is correct.

3. Select Yes.

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