Create Time Entries for Unbilled Expenses

In the current release, extended pricing isn't supported for expense and travel transactions through time entry.

To create a time entry for an unbilled expense:

1. Select Time Entries.  Select  the menu icon, and then select Add Unbilled Entry.

2. Select Unbilled Expense and enter information in the appropriate fields.

   • Employee: Your employee ID.
     If UseTechnicianHelper is set to True in Mobile Device Global Settings, you can enter time entries for technician helpers. When using the employee lookup, you can search by department and position.

   • Date: The system date is the default date for this transaction. You can select a different date within the Previous Week or Current Week. Depending on your company's settings, you may not be able to create or edit time entries for the previous week.

   • *Pay Code: Select the pay code to use for the time entry. Depending on the setup, an unbilled hourly pay code might be displayed by default. You can change this value.

   • *Cost: Enter the cost per unit.

   • *Quantity: Enter the quantity.

   • Description: If necessary, enter a description of the travel.

3. To add an attachment to the entry, see Working With Attachments.

4. Select Save.

5. If you are required to submit your time entry to your manager for approval, select the menu icon, and then select Submit for Approval. Depending on your setup, an email is sent to your manager when your time entries are submitted. Submit for Approval only displays if you've selected the Previous Week or Current Week from the Time Entries drop-down and if Manager Approval is required.

6. Select the Sync icon. After the entry is sent to the host system, the fields can't be changed.