Although default distributions have been set up to filter into an agreement, you can edit distributions at the agreement and/or agreement line level.
When entering distributions, you may see a drop-down menu that lets you toggle between summary and actual accounts. When entering an account distribution, the drop-down selection should always be set to summary. Account masking will only work properly if you enter accounts as summary accounts and let the actual accounts default.
At the agreement level
- Choose Transactions > Equipment > Rental Agreement Entry.
- Choose an existing agreement, or fill in the agreement header to create a new agreement.
- Choose Details, then Accounts to open the Rental Agreement Accounts Entry window.
From here, you can edit the account distributions that have defaulted from the agreement type or rental setup.
At the agreement line level
- Choose Transactions > Equipment > Rental Agreement Entry.
- Choose an existing agreement, or fill in the agreement header to create a new agreement.
- Choose Line Entry, or double-click on an existing line entry, to open the Rental Agreement Line Entry window.
- Choose Accounts to open the Rental Agreement Line Accounts Entry window.
From here, you can edit the account distributions that have defaulted from the equipment ID, category, model, or item number.
Editing an account distribution row
Using the View drop-down menus, you can choose to view accounts by Equipment or Non-Equipment, and you can choose to display ALL rate types or only one of the following types: Rate, Insurance, Overage, or Markdown.
To edit a distribution row, double-click the line, make your changes, and then choose the Edit button. The list view will be updated with your changes.
To delete a distribution row, choose a line, then choose the Delete Row icon on the right side of the window.
Entering a new account distribution row
- Choose a GL account.
- Choose a rate type to be distributed to that account: Rate, Insurance, Overage, or Markdown. Choose ALL to enter distributions for all types at once.
- Choose whether you want the account to be masked.
- Enter the percentage to apply to this account for this rate type. For each type, the number of entries must add up to 100% for both Equipment and Non-Equipment.
- Choose Insert to insert this account distribution, which will appear in the list box.
- Repeat steps 1 through 5 for each distribution.